Purchasing Administrative Assistant

About the role

RLC is looking for a highly organized Purchasing Administrative Assistant to join our Wilmington, OH Service Center. You will provide executive‑level administrative support to the Purchasing team, ensuring smooth daily operations and accurate processing of fuel invoices.

Key responsibilities

• Answer and direct incoming phone calls, providing professional phone coverage.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Create, edit, and format documents using Microsoft Office applications.
• Process, reconcile, and verify daily fuel invoices, resolve discrepancies, and maintain vendor relationships.
• Maintain organized records for audits, compliance, and internal controls.
• Support the Purchasing and Accounts Payable departments with invoice processing and reporting.
• Handle confidential information with discretion and act as a role model for other administrative staff.

Required profile

• Minimum 2 years of executive administrative support in a fast‑paced corporate environment.
• Strong attention to detail, accuracy, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently and take ownership of tasks.
• Willingness to work overtime when required.

Required skills

• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).
• Experience using Cetaris and Oracle Cloud.

What we offer

• Full‑time, Monday‑Friday schedule (8 am‑5 pm).
• One week of vacation after 90 days of employment.
• Access to employee resorts and a competitive benefits package.