Project Administrator

About the role

The Project Administrator performs assigned tasks under the direction of the Project Admin Supervisor or Project Administrator Lead, following established procedures and company standards. The role develops through increased proficiency, and the administrator is expected to deliver accurate and timely results as competencies grow.

Key responsibilities

• Facilitate and coordinate the site orientation of new jobsite personnel into company systems, ensuring accurate and timely setup.
• Prepare, distribute and collect daily sign-in sheets to maintain accurate attendance records.
• Reconcile company timesheets with client gate log systems to ensure alignment and accuracy.
• Enter and maintain data in front-end systems to support billing and payroll processes.
• Collect, organize and maintain departmental documentation in line with company standards.
• Communicate with client representatives about company cost allocation as needed.
• Perform basic procurement support, such as gathering delivery tickets and ensuring they are passed to procurement for reconciliation.
• Other duties as assigned.

Required profile

• High school diploma or higher.
• At least 1 year of billing, timekeeping and administrative experience.
• Experience in a related industry.

Required skills

• Proficiency with Microsoft Office, particularly Excel.
• Excellent written and oral communication skills.
• Interpersonal skills and the ability to work well with all levels of management and staff.
• Self-motivated, decisive, able to adapt to change and competing demands.

Physical demands include remaining stationary or moving across varied conditions, including standing, sitting, walking and navigating uneven terrain on project sites for prolonged periods, and light work involving objects up to 20 pounds. Travel may be required.