Program Specialist I – Administrative Support

About the role

The Program Specialist I provides essential administrative support to the Program Manager of the Turbomachinery Laboratory at Texas A&M Engineering. Working on-site in College Station, the role ensures smooth operation of symposium registration, budget tracking, and document management.

Key responsibilities

• Handle online registrations, database entry, and all related correspondence for symposium delegates.
• Coordinate the Symposia Registration Counter, including supply management, set‑up, and tear‑down.
• Assist the Program Manager with budget monitoring, expense reconciliation, and financial reporting for laboratory and symposium activities.
• Supervise, train, and evaluate student workers, and act as liaison for unit records management.
• Prepare, format, and distribute correspondence, meeting documents, and author plaques.
• Maintain electronic and hard‑copy filing systems and support general office functions such as phone handling and equipment operation.
• Update and edit symposium program data in the Aventri software platform.
• Provide ad‑hoc support for additional Center activities throughout the year.

Required profile

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Strong organizational abilities with attention to detail.
• Experience in administrative or program support roles, preferably in an academic or research environment.
• Ability to manage multiple tasks, meet deadlines, and work collaboratively with staff and students.

Required skills

• Proficiency with the Aventri event‑management software.
• Familiarity with standard office equipment and basic computer applications.

What we offer

• Competitive salary commensurate with experience.
• Comprehensive benefits package.
• Opportunities for professional development within a collaborative engineering community.