Program Coordinator I – Event & Program Support

About the role

The Program Coordinator I supports the planning and execution of events and programs within Texas A&M Innovation. Working under general supervision, the role provides logistical, administrative, and digital support to ensure successful event delivery.

Key responsibilities

• Coordinate logistics for assigned events, including venue setup, catering, signage, registration materials, and audio‑visual needs.
• Provide on‑site support during events, managing real‑time logistics and guest flow.
• Maintain event records and files using Microsoft Teams, OneDrive, and other shared digital workspaces.
• Update and manage event registration platforms such as Accelevents and Livewhale, and assist with data tracking and reporting.
• Enter and maintain contact information in CRM systems like PipeDrive.
• Prepare event materials, including name badges, handouts, and signage.
• Collect and compile post‑event data, such as attendance figures and survey responses.
• Draft and send communications (confirmation emails, reminders, follow‑ups) under supervisor direction.

Required profile

• Bachelor’s degree or equivalent combination of education and experience.

Required skills

• Microsoft Teams
• OneDrive
• Accelevents
• Livewhale
• PipeDrive

What we offer

• Competitive monthly salary ranging from $3,657.34 to $4,166.66.
• Comprehensive health benefits, paid vacation, sick leave, and holidays.
• Retirement plans through the Teachers Retirement System of Texas and optional ORP vendor.
• Tuition assistance and wellness programs.