Program Assistant (Temporary) – Gates Foundation

About the role

The Program Assistant provides administrative and organizational support to Program Officers, Senior Program Officers, and Deputy Directors at the Gates Foundation. This temporary position assists with scheduling, travel, event logistics, and communications.

Key responsibilities

• Schedule high‑volume appointments, manage complex calendars for multiple staff members, and coordinate travel arrangements.
• Organize and submit expense reports promptly for several team members.
• Provide logistical support for meetings, convenings, and events, including participant coordination and material preparation.
• Maintain electronic records, track tasks, and prioritize projects across supported staff.

Required profile

• Associate’s degree or higher preferred.
• Minimum three years of administrative experience in a fast‑paced, multi‑person environment.
• Excellent verbal and written communication skills with diverse internal and external stakeholders.
• Ability to set priorities, meet deadlines, and adapt to shifting team needs.

Required skills

• Proficiency with Outlook, Microsoft Office suite, and OneNote.
• Experience with Microsoft SharePoint and Microsoft Teams (preferred).