Executive Assistant

About the role

Johnson Barrow, a leading HVAC manufacturers’ representative in the Pacific Northwest, is looking for a highly organized Executive Assistant to support its Executive Leadership Team. The role provides high‑level administrative support to the VP of Sales, VP of Operations and the Managing Partner in a fast‑paced, project‑driven environment.

Key responsibilities

• Manage complex calendars, schedule meetings and coordinate activities for multiple senior leaders.
• Arrange travel, itineraries and process expense reports.
• Prepare, review and edit correspondence, presentations, reports and executive documents.
• Act as liaison between leadership, internal teams, customers, manufacturers and external partners.
• Prioritize incoming communications, ensure timely responses and appropriate escalations.
• Organize leadership, sales and operational meetings, including agenda creation, note‑taking and follow‑up on action items.
• Assist with project coordination for sales initiatives, operational priorities and strategic planning.
• Maintain organized digital and physical filing systems for contracts and confidential documents.
• Handle sensitive information with professionalism and discretion.

Required profile

• Minimum 3 years experience as an Executive Assistant or senior administrative support.
• Exceptional organizational, time‑management and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion and confidentiality.
• Ability to work independently and support multiple leaders simultaneously.

Required skills

• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Experience with Microsoft Teams.
• Familiarity with CRM systems (preferred).