Part‑time Office Manager – San Francisco

About the role

We are seeking a proactive part‑time Office Manager to keep our 6,000 sq ft Union Square office running smoothly. You will work on‑site Tuesday through Thursday, 9 AM‑5 PM, creating a welcoming environment for staff and visitors.

Key responsibilities

• Liaise with cleaning staff, maintenance vendors, IT, and building management to ensure a clean, functional workspace.
• Serve as the front‑desk receptionist, greeting employees and visitors.
• Maintain office supplies, snacks, beverages, and coordinate grocery, catering, and vendor orders.
• Answer, forward, and screen phone calls; manage mail and package distribution.
• Organise meeting logistics, team‑building events, wellbeing activities, and staff celebrations.
• Oversee office layout, seating assignments, and keep the staff seating chart up to date.
• Support local recruiting: review resumes, conduct phone screens, schedule interviews, and handle onboarding paperwork.
• Assist People & Culture/HR with new‑employee orientation, onboarding, and learning‑and‑development initiatives.
• Review and improve office policies and administrative procedures.

Required profile

• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Hands‑on attitude with a focus on creating a collaborative workplace.
• Experience in office administration or facilities coordination preferred.

Required skills

What we offer

• Dynamic, mission‑driven environment focused on sustainable design.
• Opportunity to work with an international consultancy and a supportive team.
• Flexible part‑time schedule in a central San Francisco location.