Part-time Secretary – Senior Services

About the role

Catholic Charities of Long Island seeks a part‑time secretary to support senior services, helping deliver dignified care to vulnerable community members.

Key responsibilities

• Prepare departmental correspondence, process and distribute mail, and respond to routine inquiries.
• Answer phones, provide service information, and refer calls to appropriate staff.
• Conduct outreach calls to agencies and organizations for departmental information exchange.
• Process routine financial transactions, review invoices, complete vouchers, and ensure accurate coding before finance submission.
• Maintain calendars for directors/administrators and schedule appointments.
• Assist with logistics for new site setups or relocations, ensuring supplies, equipment, forms, and record‑keeping systems are ready.
• Support front‑desk operations by answering agency calls and directing visitors.

Required profile

• High School Diploma or GED.
• 2–3 years of secretarial or office management experience.
• Well‑developed communication skills for productive relationships with clients, agencies, and internal staff.
• Strong organizational abilities with attention to detail in document preparation, transaction processing, and record maintenance.

Required skills

• Proficiency with Microsoft Office Suite, especially Excel.
• Familiarity with navigating online database programs.