Office & Operations Assistant

About the role

We are seeking a proactive Office & Operations Assistant to keep our Miami office running smoothly. You will support leadership, manage daily administrative tasks, and coordinate logistics for inventory and client orders.

Key responsibilities

• Provide administrative support to company leadership, sales team, and operations.
• Greet visitors, handle mail, answer calls and emails, and maintain filing systems.
• Coordinate calendars, schedule meetings, and arrange travel.
• Manage trade shows, exhibitions, and conference logistics.
• Process client orders in ERP, issue invoices, and oversee picking and shipping.
• Maintain office supplies, equipment, and inventory control.
• Perform basic bookkeeping, client invoicing, and merchandise stock management.

Required profile

• High school diploma or equivalent; a degree in business administration is preferred.
• Minimum 3 years of experience in administrative or related services.
• Familiarity with accounting principles and bookkeeping software.
• Strong verbal and written communication skills.
• Proactive, organized, and able to multitask in a fast‑paced environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Adobe Acrobat
• Sage
• QuickBooks
• Zoho or similar ERP systems
• Inventory management