Office Manager – Chicago

About the role

We are seeking an organized Office Manager to lead the daily operations of our Chicago office. The role provides comprehensive administrative support, oversees reception duties, and ensures a safe, efficient workplace for all team members.

Key responsibilities

• Manage reception, badge access, incoming calls and maintain a welcoming front‑desk environment.
• Prepare and distribute internal communications and reports as needed.
• Oversee day‑to‑day office operations, including supplies inventory, vendor relationships and policy implementation.
• Assist with budget tracking, expense reporting and collaborate with finance on invoices and payments.
• Act as the primary point of contact for office‑related inquiries, coordinate events, meetings and team‑building activities.
• Support various teams with project coordination and administrative tasks.
• Monitor facility maintenance, track power consumption for ESG reporting, and ensure health, safety and security compliance.

Required profile

• 4+ years of experience as an Office Manager, Receptionist or similar administrative role.
• Strong organizational and multitasking abilities with a focus on prioritization.
• Excellent communication and interpersonal skills with a welcoming demeanor.
• Ability to work onsite five days a week (Monday‑Friday).
• Proficiency in Microsoft Office Suite and office management software.
• Knowledge of office equipment and maintenance procedures.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Office management software

What we offer

• Competitive salary range of $60,000 – $85,000 per year.
• Full‑time onsite position in a dynamic, fast‑paced environment.
• Opportunities for professional growth and development.