Office Coordinator & Culture Specialist

About the role

We are looking for an Office Coordinator who will create a best‑in‑class office experience for a fast‑growing beauty brand in midtown Manhattan. The role blends office administration with culture‑building initiatives, serving as the first point of contact for employees, clients, candidates, and visitors.

Key responsibilities

• Maintain a welcoming, professional office environment, including conference rooms, kitchen areas, and inventory storage.
• Manage day‑to‑day office operations such as supplies, equipment, shipping, mail, vendor relationships, maintenance requests, and general services.
• Act as the primary liaison with building management and external service providers.
• Provide administrative support for HR activities, including onboarding, employee communications, and personnel administration.
• Assist in planning employee events, celebrations, team gatherings, and other culture‑building initiatives.
• Ensure smooth coordination of office logistics to keep the workplace functioning seamlessly.
• Serve as the first point of contact for visitors, creating a positive first impression.
• Support the development of a collaborative, engaging, and supportive workplace culture.

Required profile

• Highly organized, detail‑oriented, and able to anticipate needs.
• Energetic, positive, professional, and resourceful.
• Comfortable working independently with minimal supervision.
• Adaptable and capable of managing changing priorities.
• Strong communicator who builds relationships easily.
• Proactive ownership mindset and calm under pressure.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.