Office Coordinator - Business Office

About the role

The Illinois Department of Corrections is seeking an Office Coordinator for its Sheridan facility to act as an administrative secretary and perform a variety of secretarial and clerical functions, while maintaining a filing system. The position is full-time, salaried, and based at the Sheridan Correctional Center in Sheridan, Illinois.

Key responsibilities

• Serve as an administrative secretary and perform secretarial functions
• Perform clerical functions
• Maintain a filing system
• Perform other duties as required or assigned, within the scope of the duties above

Required profile

• Knowledge, skill and mental development equivalent to two years of secretarial/business college, or high school plus two years of related office experience or two years of independent business experience
• Ability to keyboard accurately at 30 wpm
• Strong attention to detail and effective communication with multiple parties
• Ability to pass the IDOC/IDJJ background check and a drug screen
• Must be authorized to work in the United States on a full-time basis; no visa sponsorship offered

Preferred qualifications

• At least three years of experience in secretarial roles
• Experience gathering and interpreting data and preparing reports
• Experience preparing confidential and sensitive information
• Experience coordinating workflow to and from a supervisory office
• Experience composing and keyboarding correspondence such as letters, memos, schedules, charts, legal documents, contracts and reports
• Experience proofreading, maintaining reports and records, and handling phones, messages, meetings, visitors, travel reservations and supply orders

What we offer

• Anticipated starting salary of $4,443 per month, range $4,443-$5,878
• Health, life, vision and dental insurance, pension plan and deferred compensation
• 12 weeks paid maternity/paternity leave, paid state holidays, 12 paid sick days and 10-25 days of paid vacation
• Employee assistance program and mental health resources

Applications must be submitted electronically through the State of Illinois online application portal; paper applications are not accepted. The position is a union position.