Office Associate - Records Office

About the role

The Illinois Department of Corrections (IDOC) is hiring an Office Associate for its Records Office at the Sheridan Correctional Center in Sheridan, Illinois. The position is full-time, salaried and union-covered, with an anticipated starting salary of $4,307 per month (range $4,307-$5,655). It is fully in the office, Monday to Friday 8am-4pm.

Key responsibilities

• Perform complex sentence calculations, including revocation and restoration of good conduct credits, Earned Discretionary Sentence Credit (EDSC) and Earned Program Sentence Credit (EPSC) good time, and other changes in sentence structure.
• Process and verify writs of habeas corpus and escorted day release activities, and prepare packets of materials for distribution.
• Maintain individual in-custody count sheets on paper and through the Offender 360 (O360) system, tracking movements in and out of the facility.
• Maintain the docketing system to confirm reviews for restoration of good conduct credits, Prisoner Review Board (PRB) and meritorious good time awards.
• Keyboard charts, statistical reports, documents, forms, memoranda and letters, including those with medical terminology.
• Perform other duties as required or assigned within the scope of the above duties.

Required profile

• High school level knowledge, skill and mental development, plus two years of office experience.
• Ability to keyboard accurately at 45 words per minute.
• Detail-oriented and able to multi-task.
• Must pass the IDOC/IDJJ background check and a drug screen.
• Must be authorized to work in the United States on a full-time basis; the state does not sponsor employment visas.

Required skills

• Keyboarding at 45 wpm.
• Use of digital tools and platforms to manage digital enhancements and efficiency.

What we offer

• Health, life, vision and dental insurance, pension plan and deferred compensation.
• 12 weeks of paid maternity/paternity leave, 13-14 paid state holidays, 3 paid personal business days, 12 paid sick days and 10-25 days of paid vacation.
• Employee assistance program and mental health resources.
• Flexible schedules in some program areas, including hybrid options.

Applications must be submitted electronically through the State of Illinois online application site; paper applications are not accepted.