Administrative Assistant – Sponsorship & Advertising

About the role

A client is looking for an organized administrative assistant to support the sponsorship and advertising side of its business. You will keep payments, artwork, calendars and reports running smoothly so the sales lead and co-founder can focus on growing partnerships. You will own the tracking systems, follow up with partners and turn raw metrics into clear, client-ready reports. The schedule is Monday to Friday, 9:00 AM to 5:00 PM EST/CST, with a 1-hour unpaid break (35 work hours per week).

Key responsibilities

• Maintain internal systems and spreadsheets by accurately entering data and tracking sponsor and advertiser activity.
• Monitor invoice and payment status, reconcile direct ACH transfers against Square invoices and update tracking spreadsheets.
• Follow up with sponsors and advertisers on overdue payments and outstanding artwork to keep deadlines on track.
• Manage calendars, schedule meetings and calls, and book business travel and hotels that match the traveler's preferences while keeping costs under control.
• Pull metrics from social dashboards and software to compile sponsor performance reports.

Required profile

• Proven experience in an admin, executive assistant or back-office role.
• Ability to read social media dashboards and turn metrics into clear client-ready reports.
• High level of attention to detail and strong written communication skills.
• Reliable, available and able to work independently during US business hours.

Required skills

• Working knowledge of Google Workspace, including Drive, spreadsheets and Google Meet.
• Comfortable using AI tools to compile data, build dashboards and improve reports.

What we offer

• Permanent work from home.
• Immediate hiring.
• Health insurance coverage for eligible locations.

Applicants complete an online application with assessment questions, a technical check and a voice recording; the hourly pay rate is set based on performance in the application process, and full submissions receive priority review.