Office Administrator

About the role

We are looking for an organized, proactive, and resourceful Office Administrator to join our Phoenix team. This full‑time, onsite position requires you to be in the office five days a week, overseeing daily operations and ensuring a welcoming, efficient environment.

Key responsibilities

• Oversee daily office operations, manage supplies inventory, and coordinate facility maintenance.
• Provide administrative support to the CEO, including scheduling meetings, travel arrangements, and handling internal communications.
• Maintain secure records, files, and office asset documentation.
• Track office expenses, manage budgets, and process invoices and reimbursements.
• Facilitate employee onboarding, provide resources, and support orientation.
• Ensure compliance with office policies, procedures, and relevant regulations.
• Manage vendor contracts, coordinate orders, and maintain office supplies and services.
• Organize meetings, internal events, and logistics for off‑site gatherings.

Required profile

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Strong organizational, time‑management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• Bachelor’s degree required.

Required skills

• Proficiency with Microsoft Office Suite.