Legal Executive Assistant (Senior Litigation Support)

About the role

We are seeking a full‑time Legal Executive Assistant to provide senior‑level support to leading litigation partners at a top global New York law firm. The role combines high‑impact administrative duties with business development initiatives, requiring a proactive and detail‑oriented professional.

Key responsibilities

• Support a wide range of business and client development initiatives.
• Proactively manage calendars, schedule meetings, provide reminders, and resolve conflicts.
• Maintain technology skills; support document production and electronic filing needs.
• Liaise with the billing team to review and edit pro formas and produce timely client bills.
• Communicate effectively with clients and establish positive relationships.
• Track and enter daily time entries, respecting client billing preferences.
• Manage travel schedules, create detailed itineraries, and produce expense reports.
• Provide backup support for team assistants and develop processes to enhance team excellence.
• Notarize documents as required.
• Develop relationships with clients and client assistants.
• Maintain CRM/IA database, update contacts, track business activity, and run reports.
• Coordinate with partners to schedule client calls and meetings.
• Assist with small client events, select client gifts, and prepare materials for meetings, pitches, and proposals.
• Liaise with the marketing team on client‑facing initiatives.

Required profile

• Five or more years supporting senior law firm partners, practice heads, or C‑suite executives.
• Flawless communication and interpersonal skills with a collaborative mindset.
• Strong judgment, dedication, and discretion in handling confidential material.
• Ability to anticipate needs, think ahead, identify conflicts, and provide solutions.
• Capacity to manage multiple tasks and thrive in a fast‑paced, high‑pressure environment.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel