Executive Assistant with Legal Experience

About the role

Geraci LLP, a U.S. law firm specializing in private lender representation, seeks a highly organized Executive Assistant with legal experience. The role supports an attorney by managing confidential information, calendars, correspondence, and legal documents in a fast‑paced environment.

Key responsibilities

• Manage the attorney’s calendar, meetings and appointments across multiple time zones.
• Monitor and prioritize inbox, deadlines, and follow‑ups, flagging overdue items.
• Prepare, format, proofread and organize legal documents such as engagement letters, loan documents and closing checklists.
• Coordinate electronic signatures via DocuSign or Adobe Sign and maintain document filing systems.
• Draft client‑facing correspondence in the attorney’s voice and support client intake and onboarding.
• Assist with UCC filings, county recorder submissions and EDGAR/SEC filings as needed.

Required profile

• 3+ years of executive, legal or paralegal support experience, preferably for an attorney or C‑suite executive.
• Experience in a law firm, title company, escrow, lending or related professional services environment.
• Strong calendar and inbox management across multiple time zones.
• Excellent written and verbal communication skills.

Required skills

• Advanced Microsoft Word (styles, Track Changes, templates).
• Microsoft Outlook and Excel proficiency.
• DocuSign and Adobe Sign e‑signature platforms.

What we offer

• Competitive salary with performance‑based increase.
• Health benefit ($30/month) and internet allowance ($25/month).
• Paid holiday, sick and planned leaves.
• Training materials for upskilling.