Legal Executive Assistant

About the role

We are a top global law firm in New York seeking a full‑time Legal Executive Assistant to provide senior‑level support to our leading litigation partners. The role blends high‑impact administrative duties with business development initiatives, ensuring smooth operations for multiple lawyers.

Key responsibilities

• Manage calendars, schedule meetings, resolve conflicts, and send reminders.
• Support document production, electronic filing, and notarization as needed.
• Liaise with the billing team to review, edit, and produce client invoices.
• Track daily time entries and handle client billing preferences.
• Coordinate travel itineraries, expense reports, and partner‑specific preferences.
• Develop and maintain client relationships, CRM/IA database, and assist with client events and gifts.
• Prepare materials for meetings, pitches, and proposals, acting as a liaison with the marketing team.
• Provide backup support for team assistants and contribute to process improvements.

Required profile

• Minimum five years supporting senior law‑firm partners, practice heads, or C‑suite executives.
• Flawless communication, interpersonal skills, and ability to work collaboratively.
• Strong judgment, discretion with confidential material, and proactive problem‑solving.
• Ability to manage multiple tasks in a fast‑paced, high‑pressure environment.
• Excellent prioritisation skills to meet demanding schedules and critical deadlines.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel