Legal Administrative Assistant - Insurance Defense

About the role

Marshall Dennehey, a multi-office national defense firm, is seeking a full-time Legal Administrative Assistant for its Fort Lauderdale, Florida office. The role provides comprehensive administrative and litigation support in civil litigation cases within the insurance defense practice.

Key responsibilities

• Maintain trial and discovery calendars so deadlines are met and documents are filed on time
• Schedule and coordinate hearings, depositions, legal proceedings and meetings
• Assist with attorney time entry and invoice processing using billing software
• Open, organize and maintain case files so they stay current and accessible
• Draft pleadings, correspondence, reports, motions and discovery documents under attorney direction
• Review and summarize medical records, contracts and case evidence, and help prepare chronologies and summaries
• Prepare, issue and track subpoenas and other requests for records
• Perform other litigation support duties as needed

Required profile

• Minimum 5 years of experience as a legal assistant supporting litigators in personal injury and/or medical malpractice defense
• Florida State Court e-filing experience required
• High school diploma or equivalent
• Strong written and verbal communication skills; highly organized, detail-oriented and able to prioritize competing demands

Required skills

• Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)
• Experience with WordPerfect is a plus

What we offer

• Competitive salary based on experience
• Full-time benefits: medical, dental and vision insurance, employer-paid life and short-term disability insurance
• 401(k) plan with employer match
• Paid holidays and PTO
• A supportive team environment with opportunities for career growth