IT Procurement Coordinator (Transportation Office Coordinator)

About the role

The Illinois Department of Transportation (IDOT) is hiring two IT Procurement Coordinators (Technical Manager III) in Springfield, Illinois. The coordinator analyzes requests for IT hardware and software, software maintenance and IT consulting services, and acts as a resource for the department in preparing, processing and executing procurement solicitations. The position is salaried, full time, 8:00 AM to 4:30 PM Monday to Friday, with a hybrid schedule of 1 to 5 days per week in the office.

Key responsibilities

• Process IT procurement requests in line with the Illinois Procurement Code and other rules and regulations.
• Support higher-level procurement staff in preparing RFPs, IFBs, RFIs and sole source requests, and in executing solicitation documents.
• Create and maintain procurement reports and dashboards tracking solicitation progress, contract status, vendor responses and approval workflows.
• Conduct close-out audits of completed procurements and follow up with internal or external stakeholders.
• Perform other duties within the scope of the above.

Required profile

• Knowledge, skill and mental development equivalent to two years of secretarial/business college, or high school plus two years of related office experience, or two years of independent business experience.
• Preferred: one year of experience with procurement systems such as BidBuy (Illinois eProcurement) and the Illinois Procurement Gateway.
• Preferred: advanced skills in SharePoint, Access, Excel, Word and PowerPoint, and extensive knowledge of database record keeping and complex reporting.
• Must pass a background check, disclose criminal history, hold a valid driver's license, and be authorized to work in the U.S. on a full-time basis.

What we offer

• Anticipated starting salary of $5,001 monthly, range $5,001-$8,587 monthly.
• Health, life, vision and dental insurance, pension plan, paid maternity/paternity leave and sick and vacation days.
• Tuition reimbursement, employee assistance program and flexible/hybrid scheduling options.