Executive Secretary II (UMP) - Keyboarding

About the role

The Illinois Department of Transportation is hiring an Executive Secretary II for the Bureau of Construction in Springfield, IL. The position is within the Upward Mobility Program (UMP) and is filled by a union representative. The secretary performs complex secretarial and administrative work under the general direction of the Engineer of Construction, acting independently within organizational policy.

Key responsibilities

• Perform complex secretarial and administrative work in a professional and confidential manner, including office management, keyboarding and use of computer applications.
• Serve as communication and screening center for the Engineer of Construction.
• Maintain large systems such as contracts and correspondence, subject files and final inspection reports.
• Act as information source for new policies and directives for the Bureau of Construction.
• Keyboard minutes of meetings chaired or attended by the Engineer of Construction.
• Serve as working supervisor and assist other clerical staff with general office work.

Required profile

• Knowledge, skill and mental development equivalent to two years of secretarial or business college and two years of secretarial experience, or a high school diploma and four years of secretarial experience.
• Ability to keyboard accurately at 55 wpm.
• Background check and self-disclosure of criminal history required.
• Applicants must apply electronically through the State of Illinois online application portal; paper applications are not accepted.

Preferred qualifications

• One year of experience with human relations skills, manual and automated office equipment, and office management principles.
• Basic skill in Microsoft applications and knowledge of composition, grammar, spelling and punctuation.
• Experience instructing staff, writing procedures, and clear oral and written communication.

What we offer

• Anticipated starting salary of $5,127 per month, range $5,127-$7,135.
• Monday to Friday schedule, 8:00 AM to 4:30 PM, with 1 to 5 days per week in the office depending on operational needs.
• Health, life, vision and dental insurance, pension plan, paid maternity/paternity leave, deferred compensation and tuition reimbursement.
• 12 paid sick days, 10 vacation days in the first year (up to 25 later), 3 personal days and 13-14 holidays.