Intern - Site Services, Admin Assistant & Event Management

About the role

Roche is looking for an intern in San Jose to support site services, administrative tasks and event management. The role covers pre-event planning, on-site event operations and administrative support, working closely with the Site Services team.

Key responsibilities

• Pre-event planning and coordination: help Event Owners draft event requests covering setup, menu and AV requirements; coordinate with clients on guest counts, seating, dietary restrictions and timelines; attend weekly meetings with the Site Services Team (SHE, Facilities and IT)
• Event operations and execution: oversee room setups (tables, staging, lighting, AV) to meet client specs and safety standards; welcome event hosts and guest speakers and act as on-site point of contact; liaise with external vendors during load-in and teardown
• Administrative support: maintain client request logs, conduct site inspections and venue tours, process post-event feedback surveys, support the creation of the event management process and propose process improvements

Required profile

• Active student currently pursuing a degree in Hospitality, Hotel Management or a related field
• Intermediate to advanced English proficiency