Fleet, Property & IT Accountability Manager

About the role

The Office of the State Fire Marshal (OSFM) is hiring a Fleet, Property and IT Accountability Manager in Springfield, IL. The role provides administrative oversight and operational management of agency fleet vehicles, fixed assets, property inventory and technology infrastructure, and acts as a liaison between the agency, its staff, executive leadership and partner agencies. It is a salaried, full-time position with a hybrid schedule of 3 to 5 days per week in the office.

Key responsibilities

• Provide comprehensive administrative oversight and operational management of fleet vehicles, fixed assets, property inventory and technology infrastructure.
• Administer the facility maintenance program, acting as primary liaison for building repairs, security equipment, fire sprinkler/alarm and suppression system maintenance, and landscaping projects.
• Serve as a working supervisor and as the OSFM Records Retention Officer.
• Shape long-term initiatives, streamline processes and ensure statewide compliance with property control and audit standards.

Required profile

• Knowledge equivalent to a four-year college degree, preferably in business or public administration.
• Three years of progressively responsible administrative experience in a public or business organization.
• One year of experience coordinating IT functions for a public or private organization.
• One year of experience organizing and controlling annual physical inventory of office equipment, furniture, computers, cell phones and other property.
• One year of experience as a records retention coordinator developing retention policies.
• One year of experience working with vehicle tracking software for fleet data.
• One year of experience in a fire service or public safety organization focused on fire/life safety, emergency response or community risk reduction.
• Ability to pass drug screening and background check, hold a valid driver's license, and travel with overnight stays as needed.

Required skills

• Two years as an Agency Technology Service Requester (ATSR) or Telecom Coordinator.
• Three years of hands-on experience with Service Now ticketing request software.
• Three years of hands-on experience with SAP.
• Five years preferred with MS Excel for tracking and reporting.
• Supervisory experience preferred.

What we offer

• Starting salary of $8,571 per month, full range $8,571-$12,651 per month.
• Pension program, group health, life, dental and vision insurance, and 12 weeks of paid parental leave.
• 12 paid sick days, 13 paid holidays, 10-25 vacation days and flexible work schedules when available.
• Deferred compensation program, pre-tax programs, and GI Bill and veteran training benefits.
• Overtime is a condition of employment.