Finance Administrative Assistant – Automotive Dealership

About the role

We are looking for a Finance Administrative Assistant to support the finance department of a high‑volume Mercedes‑Benz dealership. The role ensures that vehicle sales and financing paperwork moves smoothly from deal completion to final funding, maintaining accuracy and compliance throughout the process.

Key responsibilities

• Prepare, organize, review, and process deal jackets for completeness and accuracy.
• Verify contracts, lender documents, title paperwork, and supporting forms are signed and included.
• Enter and maintain deal information in dealership systems and tracking logs.
• Monitor contracts in transit, escalating missing signatures or documentation.
• Coordinate with finance managers, sales managers, office staff, and lenders to ensure timely deal completion.
• Maintain organized physical and electronic files according to record‑keeping standards.
• Assist with title, registration, payoff, and related finance documentation.
• Support audit of deal files for completeness before final processing.

Required profile

• High school diploma or equivalent (required).
• Prior administrative, clerical, accounting, title, billing, or finance support experience preferred.
• Automotive dealership experience, especially in finance, contracts, billing, or title work, is a plus.
• Strong attention to detail and accuracy in document handling and data entry.

Required skills

What we offer

• Health, dental, and vision insurance.
• Paid sick leave, vacation, and 401(k) with matching.
• Flexible spending account and professional development assistance.
• Life, disability, and employee assistance plans.