Family Office Personal Assistant

About the role

The Gehan Family Office is looking for an exceptionally capable Personal Assistant to support Mr. Glenn Gehan and the broader family enterprise. This elite‑level position blends private‑wealth administration, high‑stakes logistics, and white‑glove service, ensuring seamless coordination across personal, travel, property, and financial domains.

Key responsibilities

• Manage Mr. Gehan’s personal calendar, schedule appointments, and resolve conflicts in partnership with his Executive Assistant.
• Coordinate private aviation logistics, including flight scheduling, catering, ground transport, and FBO arrangements.
• Oversee day‑to‑day operations of multiple residential properties, acting as primary liaison for property managers, vendors, and contractors.
• Partner with the family office finance team on expense tracking, bill payment, vendor invoicing, and personal account reconciliation.
• Plan and execute complex domestic and international travel itineraries and related events.

Required profile

• Proven experience supporting ultra‑high‑net‑worth principals in complex, multi‑location environments.
• Exceptional judgment, proactive anticipation of needs, and unwavering confidentiality.
• Strong organizational abilities and the capacity to manage competing priorities with composure.

Required skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)