Executive Personal Assistant for UHNW Household

About the role

We are seeking a highly resourceful Executive Personal Assistant to support a private ultra‑high‑net‑worth household in Malibu. The role demands discretion, impeccable organization, and the ability to anticipate and resolve needs in a fast‑moving, high‑touch environment.

Key responsibilities

• Manage the principal’s dynamic schedule, handling same‑day changes and prioritizing commitments.
• Coordinate end‑to‑end travel logistics, including private and commercial flights, ground transport, lodging, and personal appointments.
• Serve as the primary liaison between the principal and a wide network of contacts, ensuring projects progress smoothly.
• Maintain up‑to‑date contact and relationship databases.
• Oversee vendor relationships and payment processing in collaboration with the household’s financial team.
• Track recurring deadlines such as insurance, property taxes, and document renewals.
• Coordinate household staff and property teams across multiple residences.
• Handle high‑volume email correspondence, filtering and prioritizing messages for the principal.
• Execute ad‑hoc projects including event planning, private dining coordination, and research.
• Perform general office duties such as invoicing, filing, and supply management.
• Run personal errands, track related expenses, and manage reimbursements.
• Arrange care and scheduling for household pets, including routine health and wellness needs.

Required profile

• Comfortable working on‑site in Malibu Monday‑Friday with occasional off‑hours flexibility.
• Genuine affinity for animals, particularly dogs and horses.
• Proactive, unflappable, and able to operate with full discretion.
• Excellent organizational and multitasking abilities.

Required skills

• Proficiency with Apple devices.
• Experience using standard office software.

What we offer

• Competitive salary range $100,000‑$150,000 per year plus stipend for benefits.
• Opportunity to work in a high‑profile, supportive environment.