Executive Assistant to the Dean, School of Law

About the role

The School of Law at Saint Louis University seeks a highly organized Executive Assistant to support the Dean. This position provides comprehensive administrative support, manages communications, and ensures the smooth operation of the Dean’s office.

Key responsibilities

• Screen calls, schedule meetings, and coordinate appointments for the Dean and executive staff.
• Prepare confidential reports, correspondence, and presentations.
• Arrange travel, accommodations, and related logistics.
• Organize faculty and staff meetings, award ceremonies, and special events.
• Assist with budget preparation, grant administration, invoice processing, and payroll reconciliation.
• Maintain complex record‑keeping systems and support information‑technology initiatives.

Required profile

• Proven experience in high‑level administrative or executive support roles.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills, tact, and professionalism.

Required skills

• Proficiency in standard office software (e.g., word processing, spreadsheets, presentation tools).
• Experience managing complex calendars and travel arrangements.
• Knowledge of budgeting and basic financial processing.

What we offer

• Opportunity to work in a prestigious Catholic university with a global footprint.
• Collaborative environment within a dynamic law school.
• Professional development and growth opportunities.