Executive Assistant to the CEO

About the role

We are seeking an exceptional Executive Assistant to serve as the right hand to the founder and CEO of an AI‑driven biotechnology company. This fully remote, full‑time position blends high‑level executive support with ownership of key operational functions.

Key responsibilities

• Manage a complex, shifting calendar across time zones, protect the CEO’s time, and handle heavy scheduling volume.
• Own finance and procurement tasks: process purchase orders, submit and track invoices, and support vendor management.
• Coordinate contract administration, including routing, execution, and maintaining audit‑ready records.
• Support people operations and recruiting: schedule interviews, run onboarding/off‑boarding logistics, and maintain people files.
• Assist marketing, communications, and web updates, including social media scheduling and website content.
• Handle personal support tasks for the CEO, such as managing appointments, travel, and household logistics.

Required profile

• 5+ years supporting a senior executive or founder in a fast‑paced environment.
• Demonstrated experience in business operations such as finance, legal, people ops, or communications.
• Startup or early‑stage experience with a hands‑on, all‑hands‑on‑deck mindset.
• Obsessive attention to detail, strong judgment, and high sense of ownership.
• Exceptional organization, ability to juggle competing priorities, and calm composure under pressure.
• Outstanding written and verbal communication skills.