Overtime Administrator

About the role

FRAME Technical Services is building a team of Overtime Administrators to support the Overtime Management Group within a Hanford Site maintenance organization. You will manage how backshift and weekend overtime is approved, documented and filled, working with bargaining unit employees, field work supervisors and managers so that overtime is justified and administered correctly under site procedures and the collective bargaining agreement.

Key responsibilities

• Obtain the required management approvals for all overtime before it is worked.
• Use the Overtime Authorization Tracking System (OATS) to identify and contact qualified bargaining unit employees to fill overtime requests.
• Coordinate with supervisors, first line managers and Level 1 managers on overtime justification and documentation.
• Coordinate with other Hanford contractors for additional resources when directed by management.
• Calculate and reconcile overtime hours in line with procedures and the CBA.
• Take part in a working-group on-call rotation providing after-hours, weekend and holiday coverage.
• Work safely and in compliance with all applicable procedures, policies and agreements.

Required profile

• High school diploma or GED.
• 8 years of experience in a related field, or an equivalent combination of education and experience (associate degree plus 4 years, or a bachelor's degree).
• Related experience includes workforce scheduling, dispatch or staffing coordination; union or bargaining unit labor administration; timekeeping, overtime administration or resource allocation; maintenance coordination support; or compliance-driven administrative work requiring documentation and procedural rigor.
• Ability to obtain and maintain a Hanford site badge.
• Ability to pass a pre-employment 5-panel drug test and a background check (criminal history, references, employment verification and driving record).

Required skills

• At least 2 years of hands-on experience with software such as word processing, spreadsheets, scheduling applications or databases, including proficiency in at least two of Microsoft Word, Excel, Outlook or scheduling software.
• Preferred: working knowledge of OATS, strong understanding of CBA overtime procedures and appendices, familiarity with HSWET, TIS and ETVS, and experience following procedures in a compliance-driven environment.

Schedule: regular Monday to Friday hours within a 5:00 a.m. to 5:30 p.m. window (e.g. 4/10s or 5/8s) with a consistent start time between 5:00 and 7:00 a.m., plus an on-call rotation with 24/7 coverage for up to two weeks per month, including facility closure days, holidays and weather closures. Overtime is on an as-needed basis during on-call periods. The work is office and field walkdown, with no access to controlled radiological areas and no hands-on work. Hanford site training is required before starting.