Executive Assistant to President (San Francisco)

About the role

Golden State Group is seeking a proactive Executive Assistant to support the President. The role is based onsite in San Francisco and offers high visibility across the sports and entertainment business. The successful candidate will manage complex calendars, travel, communications and special projects in a fast‑paced, high‑growth environment.

Key responsibilities

• Proactively manage the President’s schedule, anticipate conflicts and make judgment calls with minimal guidance.
• Coordinate a high volume of internal and external meetings, including staff, board, cross‑functional, virtual, off‑site events and one‑on‑ones.
• Handle meeting logistics such as food orders, agenda preparation, note‑taking and distribution of briefing materials.
• Prepare agendas, event briefings and relevant documents in advance, ensuring clear purpose and context for each meeting.
• Manage domestic and international travel arrangements, including flights, hotels, ground transportation, visas and detailed itineraries.
• Oversee expense reporting, process vendor invoices and collaborate with finance on event‑related budget tracking.
• Support special projects such as team‑member engagement programs and leadership off‑site planning.

Required profile

• Bachelor’s degree or equivalent experience.
• 6+ years of experience as an Executive Assistant supporting SVP or C‑level executives.
• High integrity with the ability to maintain confidentiality of sensitive information.
• Strong judgment, flexibility, ownership and the ability to remain calm under pressure.
• Excellent attention to detail, proofreading ability and capacity to prioritize multiple tasks in a dynamic environment.
• Strong interpersonal skills and business acumen, able to communicate effectively at all organizational levels.

Required skills

• Microsoft Office Suite
• Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)
• Google Gemini
• Asana
• Slack