Executive Assistant to Division VP / Deputy Director II

About the role

CNA is seeking a proactive Executive Assistant to support the Division Vice President and Deputy Director II. The role ensures the executive’s time is protected, information is organized, and daily operations run smoothly, allowing leadership to focus on strategic priorities.

Key responsibilities

• Partner with the Division VP/Director to manage calendar, prioritize tasks, and protect executive time.
• Prepare, edit, and format correspondence, reports, presentations, and other documents with high accuracy.
• Coordinate national and international travel, including security clearances and expense processing.
• Organize conferences, major events, and logistics for high‑level meetings with dignitaries and corporate leaders.
• Maintain informational databases, files, and division priorities to ensure compliance with deadlines.
• Analyze and improve administrative processes and mentor junior staff.

Required profile

• Bachelor’s degree or equivalent experience.
• Minimum 5 years of high‑level administrative experience, including conference planning.
• Ability to obtain and maintain a security clearance.
• Familiarity with Naval and Marine Corps terminology.
• Strong organizational, communication, and problem‑solving abilities.

Required skills

• Microsoft Office suite.

What we offer

• Eligibility for telecommuting or hybrid work arrangements.
• Opportunity to work in an inclusive, data‑driven environment.