Executive Assistant to CEO – Hospitality Industry

About the role

We are seeking a proactive, tech‑savvy Executive Assistant to support the CEO of a respected, growing hospitality company. The role is hands‑on and collaborative, ensuring the CEO’s day runs smoothly while delivering high‑touch service to clients.

Key responsibilities

• Own and manage the CEO’s calendar, including client visits, internal meetings, travel, and priority setting.
• Prepare daily and long‑term agendas, reminders, meeting materials, and key priorities.
• Track follow‑ups from client visits, ensuring commitments are communicated, assigned, and completed.
• Monitor sample requests from initiation through delivery and provide status updates.
• Maintain visibility on all active projects, deadlines, and commitments.
• Identify and surface issues, delays, or conflicts before they become problems.
• Act as the communication hub between the CEO and internal teams.
• Prioritize incoming requests to keep the CEO focused on high‑value activities.
• Arrange travel logistics and draft correspondence as needed.
• Build systems and processes that improve efficiency, communication, and accountability across the organization.

Required profile

• 4+ years supporting a founder, CEO, or senior executive in a fast‑moving environment.
• Exceptional organizational and project‑management abilities.
• Strong written and verbal communication skills with a diplomatic, direct style.
• Highly responsive during working hours and able to manage multiple priorities without missing details.
• Demonstrated longevity and stability in previous positions.

Required skills

• Advanced proficiency with Microsoft Outlook.
• Strong command of Microsoft Office productivity tools.
• Expertise in calendar and email management.
• Ability to quickly learn new technology platforms and systems.

What we offer

• Competitive salary $90,000‑$120,000 per year (based on experience).
• Health benefits and 401(k) retirement plan.
• Full‑time schedule M‑F, 8 am‑5 pm.
• Remote work arrangement (must reside in the Palm Beach Gardens area).