Executive Assistant

About the role

Martin Brower is hiring a full-time Executive Assistant in Rosemont, Illinois. The role works Monday through Thursday at the Rosemont office and acts as the main support for the Senior Leadership Team, covering calendar management, office logistics and briefing preparation.

Key responsibilities

• Serve as the primary point of contact for office facilities and building issues, coordinate snack and beverage replenishment, UPS services and office supply ordering.
• Act as gatekeeper to the Senior Leadership Team calendars, prioritizing requests, resolving conflicts and protecting time in line with executive preferences.
• Anticipate needs and risks ahead of time, proactively resolving schedule changes, travel disruptions and competing priorities.
• Draft and format presentations, reports and communications, escalating critical or time-sensitive issues as needed.
• Support the planning and execution of meetings, offsites and events, including venue and hotel sourcing, catering, AV, agendas, attendee coordination and on-site support.
• Prepare executives for meetings by compiling and synthesizing background material into clear briefing documents.

Required profile

• Bachelor's degree and 7+ years of related experience, or a high school diploma/GED and 10+ years of specific experience.
• Bachelor's degree preferred.
• Ability to work Monday through Thursday at the Rosemont office.

What we offer

• Medical, dental and vision coverage.
• Paid time off and retirement benefits.
• Complimentary health screenings.
• Opportunity to join a discretionary incentive program.