Executive Assistant

About the role

Trase Systems is seeking a highly experienced Executive Assistant to support both the President and CTO. This senior‑level position is based in Seattle and requires a proactive, detail‑oriented professional who can act as an extension of the leadership team.

Key responsibilities

• Provide dedicated executive support to the President and CTO, acting as a gatekeeper for their time and priorities.
• Manage complex, constantly changing calendars across multiple time zones, ensuring focus time and realistic schedules.
• Coordinate domestic and international travel end‑to‑end, balancing cost, practicality, and executive well‑being.
• Handle expense reporting and approvals, maintaining accuracy and compliance with company policies.
• Liaise with internal teams, customers, partners, and investors to coordinate meetings and stakeholder interactions.
• Support office administration as the Seattle office launches, including vendor coordination and setup.

Required profile

• Several years of executive assistant experience supporting senior leaders in a fast‑paced environment.
• Strong judgment, maturity, and the ability to prioritize and say “no” when necessary.
• Local to Seattle, able to work onsite and align with the company’s time zone.
• Excellent organizational skills with a track record of handling shifting priorities and last‑minute changes.

Required skills

What we offer

• Opportunity to work at a cutting‑edge AI company leading industry innovation.
• Collaborative environment with direct exposure to senior leadership.
• Potential for growth as the Seattle office expands.