Executive Assistant (Investment Management)

About the role

The Equus Group, a fast‑paced investment management firm, is looking for an experienced Executive Assistant to support senior leadership. The role involves managing complex schedules, coordinating travel, and ensuring smooth communication with internal and external stakeholders.

Key responsibilities

• Manage multiple executives’ calendars across time zones and adjust as priorities shift.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense reporting.
• Organize and schedule meetings, conference calls, and events, preparing agendas, presentations, and related materials.
• Act as gatekeeper and liaison between executives, investors, portfolio companies, and partners.
• Handle confidential information with discretion and professionalism.
• Support office operations, special projects, team events, and administrative initiatives.
• Track action items, follow up on priorities, and maintain accurate records and contact databases.

Required profile

• 3+ years of executive assistant experience supporting senior leaders in a fast‑paced professional or financial services environment.
• Exceptional organizational, time‑management, and detail‑orientation skills.
• Strong written and verbal communication with a high level of professionalism and emotional intelligence.
• Proactive, self‑starting attitude with the ability to anticipate needs and solve problems.

Required skills

• Microsoft Office Suite
• Outlook
• Virtual meeting platforms

What we offer

• Opportunity to work in a collaborative, high‑performance investment management firm.
• Supportive environment that values diversity and inclusion.