Executive Assistant and Office Manager

About the role

Viant is seeking a proactive Executive Assistant and Office Manager to provide comprehensive administrative support in a fast‑moving advertising environment. You will work closely with senior leaders across multiple departments, handling confidential information and ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage schedules and travel arrangements for leaders in several departments.
• Track and prepare business expense reports.
• Plan and coordinate logistics for team meetings, offsites, client events, social gatherings and volunteer activities.
• Maintain office operations, including conference rooms, workstations, supply orders, kitchen services, cleanliness, repairs and vendor relationships.
• Prepare weekly reports using Google Docs, Google Sheets and Salesforce data.
• Support company culture initiatives and team‑building activities.

Required profile

• 5+ years of administrative experience in a dynamic setting.
• Exceptional organizational, problem‑solving and time‑management abilities.
• Strong communication skills, both verbal and written.
• Ability to handle multiple priorities with extreme attention to detail.
• Comfort working under pressure and adapting to change.

Required skills

• Microsoft Office (Outlook, Excel, Word, PowerPoint)
• G‑Suite (Docs, Sheets, Slides)
• Concur expense management
• Digital cloud filing (Dropbox)
• Video‑conferencing tools (Zoom, Webex, Microsoft Teams)
• Project management tools (Asana)
• Salesforce reporting (a plus)

What we offer

• Competitive salary range of $75,000‑$85,000 per year.
• Fully paid health insurance, paid parental leave and unlimited PTO.
• Opportunities for professional growth within a leading advertising firm.
• A supportive culture recognized as one of the best places to work.