Executive Assistant II

About the role

The Executive Assistant II provides advanced professional support to senior administrators within the Texas A&M University System Offices. This role involves handling confidential academic and administrative matters, managing complex calendars, travel logistics, and serving as a key liaison for the campus community.

Key responsibilities

• Provide direct support to high‑level administrators, including drafting correspondence, managing calendars, and coordinating travel arrangements.
• Prepare travel itineraries, approve and process reimbursements, and ensure seamless logistics for trips.
• Compile reports, maintain records, evaluate documents for signatures, and support long‑range planning activities.
• Formulate, interpret, and implement policies, rules, and regulations; act as the administrator’s representative with third parties.
• Plan and coordinate events, meetings, and special functions, providing on‑site administrative support.
• Develop, review, and communicate administrative policies, procedures, standards, and methods.
• Research, compile, and apply information to produce reports, manuals, and publications.

Required profile

• Proven experience providing executive‑level administrative support in a complex organization.
• Demonstrated discretion and independent judgment handling confidential and high‑impact matters.
• Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders.
• Strong organizational and multitasking abilities to manage competing priorities and tight deadlines.
• Ability to analyze requirements for projects or initiatives and coordinate follow‑up actions.

Required skills

What we offer

• Competitive health benefits and paid vacation, sick leave, and holidays.
• Defined benefit retirement plan through the Teachers Retirement System of Texas, with additional voluntary tax‑deferred annuity options.
• Tuition assistance and wellness programs to support work‑life balance.