Executive Administrative Assistant

About the role

The Executive Administrative Assistant provides high‑level, confidential support to the President, acting as a trusted gatekeeper and force multiplier. This part‑time position requires excellent judgment, strong written communication, and the discretion to manage sensitive correspondence on the President’s behalf.

Key responsibilities

• Monitor, triage, and organize the President’s email inbox daily, drafting and sending responses as appropriate.
• Own the President’s calendar end‑to‑end, coordinating across multiple time zones and resolving conflicts.
• Book domestic and international travel, prepare detailed itineraries, and handle visas and documentation.
• Reconcile credit‑card statements, prepare accurate expense reports, and ensure compliance with company policy.
• Attend virtual meetings on the President’s behalf, take detailed minutes, and deliver concise summaries.

Required profile

• Minimum five years of experience in an executive‑level administrative role.
• Residence within a 45‑minute commute of Wilson, NC.
• Exceptional written and verbal communication skills, capable of drafting correspondence in an executive’s voice.
• High level of discretion, professionalism, and sound judgment with confidential information.

Required skills

• Proficiency with Outlook email and calendar tools.
• Strong knowledge of Microsoft Office and Google Workspace.
• Experience with standard scheduling, travel, and expense management tools.