Executive Administrative Assistant – Aviation

About the role

Garmin is looking for a full‑time Executive Administrative Assistant to support senior aviation executives at its U.S. headquarters in the Greater Kansas City area. The role provides high‑level administrative assistance, ensuring smooth operations and effective coordination across the aviation segment.

Key responsibilities

• Manage executive schedules, prioritize critical tasks, and coordinate internal and external meetings.
• Screen and redirect calls, arrange department meetings, and handle visitor logistics for customers and suppliers.
• Organize travel arrangements and provide logistical support for aviation‑related trips.
• Review and verify expense reports for accuracy and completeness.
• Prepare presentation materials for internal and external audiences.
• Execute special projects, including research and documentation, with minimal oversight.
• Maintain confidential files and update organizational charts for the aviation segment.

Required profile

• High school diploma or GED with at least 5 years of administrative support experience.
• Strong written and verbal communication skills and a dedication to quality customer service.
• Ability to type at least 60 wpm with high accuracy and excellent proofreading abilities.
• Detail‑oriented, capable of prioritizing multiple tasks, and able to handle confidential information.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.

What we offer

• Eligibility for Garmin’s comprehensive benefits program.
• Opportunity to work within a leading aviation technology company.