Documentation & Administrative Specialist

About the role

Cortina Solutions is looking for a Documentation & Administrative Specialist to support the U.S. Coast Guard Offshore Patrol Cutter (OPC) Program Resident Inspection Office in Mobile, Alabama. The role provides essential documentation development, administrative coordination, and meeting support within a fast‑paced federal acquisition environment.

Key responsibilities

• Provide day‑to‑day administrative and documentation support to OPC PRO personnel, including preparation of presentations, correspondence, spreadsheets, briefings, and reports using government‑provided templates.
• Capture meeting notes, action items, and task updates; maintain logs, trackers, and suspense controls for incoming and outgoing correspondence.
• Coordinate official travel using U.S. Coast Guard travel systems and support data‑call responses with rapid timelines.
• Assist in planning and executing ceremonial events such as keel layings, christenings, and commissioning activities.
• Track action items, milestones, and status updates for program events and ensure compliance with documentation procedures.

Required profile

• Bachelor’s degree (or four additional years of relevant experience).
• Minimum four years of experience providing documentation or administrative support in an office or program environment.
• Active DoD SECRET security clearance.
• Strong written and verbal communication skills.

Required skills

• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

What we offer

• Comprehensive medical, dental, and vision insurance (BCBS, VSP).
• Health Savings Account (HSA) compatible plan, flexible spending accounts, and company‑paid life and disability insurance.
• Matching 401(k) plan, flexible PTO, paid parental leave, and federal holidays.
• Professional development opportunities and company match on employee non‑profit donations.