Director of Operations and Activities

About the role

The Director of Operations and Activities is a full-time, twelve-month position at St. Mary of the Assumption Parish in Phoenixville, Pennsylvania, reporting to the Parish Life Director. The role helps parish members grow in grace and faith by managing parish operations and activities, working evenings and weekends as needed. It involves interaction with clergy, parish employees and volunteers, and outside vendors.

Key responsibilities

• Operations management: handle paperwork with the shared services bookkeeper, including collection forms, deposit slips, invoices and receipts; follow safe cash-handling procedures and deposit collections weekly; get the Parish Life Director to approve accounts payable weekly; send hiring, onboarding and termination changes to the bookkeeper; ensure hourly employees' timesheets are submitted on time for UKG processing; inform the bookkeeper of upcoming budget needs and reporting needs.
• Vendor oversight: work with the facilities maintenance provider on maintenance and repairs, source third-party vendors for maintenance, custodial and related services, oversee purchasing and pricing of supplies and equipment, and handle security of the buildings.
• Bids and capital projects: solicit, review and negotiate bids for contracted work before the Parish Life Director signs them, and oversee parish capital projects.
• Activities management: coordinate and oversee social, lay ministerial and community-building events, liturgical celebrations and the annual parish activities calendar; communicate events to the Communications Associate; field calls to the parish office; recruit, train and supervise volunteers; liaise with ministry heads, the Phoenixville Missionary Hub staff and neighbouring parishes; and foster collaboration among ministries.

Required profile

• Fully initiated and practicing Catholic in good standing with the Church.
• Prior parish office experience is helpful but not required.

Required skills

• Proficiency in Microsoft Office is required.
• Ministry Platform and UKG payroll are desirable.

The position is full-time and salaried with benefits included. Candidates apply by submitting a resume and cover letter to the Parish Life Director.