Administrative Assistant to the Pastor

About the role

The Our Lady of Good Counsel Parish in Southampton, Pennsylvania, is looking for a full-time Administrative Assistant to the Pastor. The role provides administrative, clerical and organizational support to the Pastor and the parish office, covering communications, records, scheduling and general office activities, while keeping confidentiality and reflecting the mission and values of the Roman Catholic Church. The position reports to the Pastor and runs about 35-40 hours per week.

Key responsibilities

• Manage the parish calendar of activities together with the Pastor
• Prepare correspondence, reports and other parish communications
• Answer phones, reply to emails and greet parishioners and visitors
• Maintain parish office files and records
• Help prepare the weekly bulletin and announcements, act as website contact for ministries and keep in touch with parish ministries
• Maintain accurate sacramental registers (Baptism, First Communion, Confirmation, Marriage, Funeral), prepare sacrament certificates and help schedule sacraments
• Keep office supplies stocked, handle incoming mail and oversee part-time receptionists
• Additional duties as needed, such as SCRIP office procedures, some finance office procedures (data entry, payroll, benefits) and Safe Environment procedures

Required profile

• High school diploma or equivalent
• Experience as an administrative assistant, secretary or similar role preferred
• Proficiency in Microsoft Office, email and basic office technology
• Excellent written and verbal communication, strong organization, time management and attention to detail
• Ability to multi-task, prioritize and work independently and collaboratively with staff and volunteers
• Ability to maintain confidentiality and handle sensitive material
• Practicing Catholic