Dealership Administrative Coordinator

About the role

Avis Budget Car Rental LLC is looking for a Dealership Administrative Coordinator (also called DMV Coordinator) for its Retail Vehicle Administration team. The role provides accurate, timely administrative support to retail sales and auctions across North America, helping to dispose of vehicle assets quickly through the Avis Car Sales program and keeping sales transactions and title transfers accurate.

Key responsibilities

• Coordinate sales completion and title administrative tasks for several Avis Car Sales locations
• Receive and audit deal jackets, organize and validate paperwork and funding documents, and check signatures, VINs, titles for trades and odometer readings against a checklist
• Process title and registration applications and coordinate with customers and tag agencies on any issues
• Monitor title and plate delivery to customers and finance companies, and verify funds received for car deals and dealer trade vehicles
• Verify and match funding of sold vehicles and ensure compliance with state or local title laws and sales tax reporting
• Coordinate weekly calls with shared services and third-party associates and perform other duties as required

Required profile

• High school diploma
• 2 years of administrative experience
• Ability to manage multiple duties at once
• Extra points for car sales experience and CDK system experience

Required skills

• Advanced PC skills, including Excel and Access
• Detail orientation, strong communication and organization skills
• Self-starter who can meet deadlines, prioritize, multi-task and adapt to change

What we offer

• Competitive hourly wage of $22
• Medical, dental, vision, life and disability insurance, plus optional group legal, identity theft, accident insurance, FSA and additional life coverage
• 401(k) retirement plan with company-matched contributions
• Up to $260 tax-free benefit for public transportation or parking expenses
• Full training, employee discounts on Avis/Budget cars and access to an Employee Assistance Program