Contracts & Financial Operations Coordinator

About the role

The Contracts & Financial Operations Coordinator supports day‑to‑day financial processes for clients, handling accounts payable/receivable, invoicing, and contract administration. This remote position works on Eastern or Central Time Zone hours and contributes to efficient financial operations across the organization.

Key responsibilities

• Manage accounts payable and receivable, prepare and distribute client invoices, track balances, process payments and resolve discrepancies.
• Maintain accurate vendor and supplier profiles in procurement and vendor registration systems.
• Coordinate contract execution, track purchase orders and keep organized records of active and completed contracts.
• Serve as the primary contact for clients and internal stakeholders regarding invoices, payment status, and vendor information.
• Partner with procurement and internal teams to obtain approvals, resolve issues and ensure timely, accurate payments.
• Identify opportunities to streamline financial and administrative processes, creating spreadsheets and tracking tools to improve efficiency.

Required profile

• 1+ year of experience in financial operations, accounts payable/receivable, invoicing, contract administration or procurement.
• Bachelor’s degree in accounting, finance, business administration or equivalent professional experience.
• Strong attention to detail, highly organized and able to manage multiple priorities while meeting deadlines.
• Excellent written and verbal communication skills for professional interaction with clients and internal teams.

Required skills

• Proficiency with Microsoft Office, especially Excel for creating and maintaining financial spreadsheets.
• Familiarity with enterprise business systems such as PeopleSoft, Bullhorn, DocuSign, HighRadius or Bank Pay.

What we offer

• Competitive salary range of $60,000–$70,000 annually.
• Full‑time remote work with flexible hours within Eastern or Central Time Zones.
• Comprehensive benefits package focused on total well‑being.