Construction Project Coordinator – Museum Expansion

About the role

The Virginia Museum of Fine Arts is undertaking a major campus expansion and seeks a Construction Project Coordinator to support planning, administration, communication, and operational continuity of capital projects. This full‑time position will act as a liaison among contractors, museum departments, and external stakeholders while ensuring project schedules and documentation are maintained.

Key responsibilities

• Coordinate construction and renovation activities from planning through closeout, including OAC meetings, contractor tours, weekly check‑ins, and executive updates.
• Maintain project calendars, prepare agendas, distribute materials, and manage detailed documentation such as meeting minutes and follow‑up actions.
• Serve as primary point of contact for construction‑related communication, handling announcements about closures, detours, and operational disruptions.
• Track project expenditures, invoice progression, and budget alignment; support monthly audits and financial reporting.
• Process invoices, payment requests, change orders, and procurement activities through the museum’s foundation and eVA system.

Required profile

• Prior experience in construction project coordination, capital project administration, or high‑level administrative support.
• Ability to manage multiple priorities, maintain confidentiality, and work flexible hours, including evenings or weekends during critical phases.
• Strong collaboration skills with Facilities, Security, Visitor Services, Curatorial, Exhibitions, and other museum stakeholders.
• Excellent verbal and written communication abilities.

Required skills

• Proficiency with Microsoft Office, especially PowerPoint.
• Experience using construction management platforms such as Procore or Bluebeam.