Bilingual Administrative Assistant (English/Spanish)

About the role

We are seeking a detail‑oriented Administrative Assistant to support daily office operations and provide exceptional service to internal teams and visitors. The role requires strong written and verbal communication in both English and Spanish, as well as the ability to manage multiple tasks in a fast‑paced environment.

Key responsibilities

• Draft correspondences and formal documents with accuracy and professionalism.
• Plan and schedule appointments and events, ensuring efficient time management.
• Greet and assist onsite guests, delivering exceptional customer service.
• Answer inbound telephone calls and manage inquiries effectively.
• Prepare weekly payroll reports and maintain accurate records.
• Support new‑hire onboarding, including documentation, orientation, and I‑9 verification.
• Perform general office tasks and provide ad‑hoc support as needed.

Required profile

• Previous experience in office administration or a related field.
• Payroll and onboarding experience, including I‑9 verification.
• Ability to prioritize tasks and multitask effectively.
• Excellent written and verbal communication skills in English and Spanish.
• Strong attention to detail and organizational abilities.

Required skills

• Proficient use of Microsoft Office suite.