Aviation Operations Coordinator

About the role

Amentum's Aviation Operations department hires an Aviation Operations Coordinator who supports year-round staff in using aviation resources efficiently. The role coordinates the movement of passengers and cargo on USAP aircraft, works with flight crews, grantees, NSF managers and field camps, and keeps accurate flight data for reporting. Positions cover helicopter operations (day shift), fixed-wing operations (day shift) and dual helicopter and fixed-wing operations (swing shift).

Key responsibilities

• Coordinate support activities between USAP agencies and ASC departments to move passengers and cargo on USAP aircraft.
• Monitor aircraft movements with Google Earth, AFF and other flight-tracking software.
• Enter mission data and reasons for delays, aborts and cancellations, and generate reports in Maximo, Pipeline (SQL), Microsoft Access/Excel and other tools.
• Maintain geographic coordinate documentation and ensure compliance with safety, environmental, health and waste management policies.
• Helicopter day shift: communicate with pilots and field camps, relay weather and safety updates, clear the McMurdo heliport and gather weather observations from remote camps.
• Fixed-wing day shift: maintain day-of-flight communications, help plan cargo manifests on light and medium lift aircraft, share schedules with the USAP community, help coordinate aircraft, passengers and cargo from other national programs, attend flight-planning meetings, and maintain fuel cache inventory records.
• Dual-shift coordinator: run evening operations from the helicopter hangar, adjust scheduled missions, re-publish helicopter and fixed-wing schedules after 1730, enter flight data for late returns, and monitor fixed-wing communication streams.

Required profile

• High school diploma or GED; two years of experience in administrative duties, customer service, reporting or data management.
• Ability to work autonomously within about one month of arrival and stay focused in a busy environment.
• Willingness to work swing or evening shifts and to deploy to Antarctica for extended periods.
• Medical, dental, drug screening, background checks and US citizenship required for facility credentials.
• Valid US driver's license; able to lift, climb in and out of equipment, crawl and work outdoors in extreme cold.

Required skills

• Microsoft Office Suite (Excel, Word, Outlook)
• Word processing, spreadsheets and database software
• Strong written and verbal communication
• Preferred: field work, science support or remote logistics experience, aviation logistical support, recent USAP experience, and familiarity with radio communications.