Aging Well Program Assistant

About the role

CAP Northwest, the oldest and largest AIDS Service Organization in Oregon and Southwest Washington, is hiring a full-time Aging Well Program Assistant for its Davis Street office in NW Portland. The role provides administrative, logistical, communications and program support for the Aging Well program serving older adults living with and affected by HIV, their friends and families, and professionals in the field. It works alongside the Manager of Aging Well Programming, staff, volunteers, participants and community partners.

The schedule is Monday to Thursday, 9:00 a.m. to 5:00 p.m., with occasional evening and weekend hours; schedule adjustments may be made with the manager. It is a hybrid role: three days in the office and one day working from home.

Key responsibilities

• Provide day-to-day administrative and logistical support for Aging Well programming.
• Support communications and outreach through newsletters, email, social media, digital platforms and print materials.
• Help plan and coordinate educational, social and community events.
• Interact with participants with confidentiality, professionalism, patience and respect.
• Maintain accurate and confidential participant contact information and program records.
• Support relationships with community providers, policymakers, healthcare facilities, social service and advocacy organizations.
• Create accessible social media and digital content promoting programs, events, resources and opportunities for community involvement.

Required profile

• Associate degree in social services, administration, communications or a related field, or 2 years of relevant experience.
• Valid driver's license and access to a reliable vehicle.
• Excellent written and oral communication skills, especially with people who may need extra patience and support.
• Ability to manage detail-oriented processes, prioritize multiple projects, meet deadlines and solve problems.
• Ability to work independently and collaboratively, maintaining professional boundaries with participants.

Required skills

• Proficiency with Microsoft Office software.
• Working knowledge of internet-based tools and digital platforms.

What we offer

• Starting pay of $50,003.62 per year, rising with tenure to $58,251.86; union-represented position.
• Vacation and health leave, retirement, medical, dental and vision coverage, life insurance, disability and family leave.
• Proof of vaccination status is required at hire unless a documented medical or religious exemption is approved.