Administrative Coordinator

About the role

The Administrative Coordinator provides high-quality, complex administrative support to executive leaders, directors and cross-functional teams at Amgen, a biotechnology company focused on oncology, inflammation, general medicine and rare disease. The role supports operational efficiency through calendar management, meeting and travel coordination, process support and department priorities in a fast-paced environment.

Key responsibilities

• Manage complex executive and team calendars across multiple time zones, resolve scheduling conflicts and coordinate interviews, onboarding and team logistics
• Plan and run internal and external meetings (virtual and in-person), prepare agendas, take minutes and track action items, and handle meeting rooms, catering, A/V and visitor accommodation
• Support large events, offsites and training sessions
• Coordinate domestic and international travel and submit expense reports on time
• Manage purchase orders, invoices, budget tracking and reporting, and maintain department files and databases
• Maintain distribution lists, contact databases and organizational charts, and act as a main point of contact for administrative inquiries
• Support vendor and partner relationships, onboarding and project teams, tracking deliverables and timelines

Required profile

• Associate's degree and 2 years of administrative experience, or 2 years of hands-on experience in a technical school setting, or high school diploma / GED and 4 years of administrative experience
• Preferred: 3-5+ years supporting multiple leaders or large teams, extensive experience with complex calendars across time zones, and experience with expense systems and invoicing
• Strong written and verbal communication, discretion with confidential information, and ability to work in a fast-paced, deadline-driven environment

Required skills

• Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Collaboration tools such as Teams and SharePoint (preferred)
• Expense systems, invoicing and financial processes (preferred)

What we offer

• Annual salary range of $69,641.35 to $94,220.65 in the U.S. (excluding Puerto Rico)
• Health, dental and vision coverage, life and disability insurance, and a retirement savings plan with company contributions
• Discretionary annual bonus or sales-based incentive plan, stock-based long-term incentives, and flexible work models where possible