Executive Assistant II - Legal

About the role

Ryan is hiring an Executive Assistant II (Level 2) in Plano, Texas, for its legal practice. The role is a high-level administrative support position that acts as an extension of the leader, handling colleagues, clients and departments with discretion and professionalism. It may serve one or several department professionals, board members, division heads, officers or managers.

Key responsibilities

• Act as an extension of the leader, dealing professionally with colleagues and clients, and maintain communications while the leader is traveling.
• Prepare reports, meeting minutes and correspondence, and create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries, and coordinate meetings, travel, conference calls and expense reports.
• Answer the telephone, take accurate and concise messages, and manage daily correspondence and filing.
• Read, sort and distribute incoming mail, routing client documentation to managers when deadlines are involved.
• Handle confidential and sensitive information, review and edit client-related documentation, and maintain client and administrative filing procedures.
• Improve internal processes, help develop firm policies, stay up to date on business unit and corporate policies, and assist with other projects.
• Perform advanced tasks under minimal supervision and carry out other duties as assigned.
• Handle office administrative tasks and duties as directed by the PIC.

Required profile

• High school diploma and more than 5 years of experience as assistant to the practice management tier of a firm.
• Strong grammatical and proofreading skills.
• Extensive experience handling contacts of a sensitive, complex and confidential nature.
• Valid driver's license required; Notary Public preferred.
• Standard indoor environment, with long periods of sitting and occasional standing, and regular interaction with employees and vendors.

Required skills

• Advanced Microsoft Word, Excel, Access, PowerPoint and Outlook.
• Internet navigation and research.

What we offer

• Hybrid work options and an award-winning culture.
• 14 weeks of 100% paid leave for new parents (adoption included).
• Monthly gym membership or equipment reimbursement, benefits eligibility effective day one, 401K with employer match, tuition reimbursement after one year, fertility assistance program and a four-week company-paid sabbatical after five years.